When do you Need a Special Event Permit?

Are you planning a large event and not sure if you need to submit a Special Event Permit Application? There are two basic types of Special Events.

1. An Event on Township Property or Facilities- If your event is “above and beyond normal usage” of Township facilities/property, then it is a special event, and will require a Special Event Permit through the Parks & Recreation Department. 

• IMPORTANT: See instructions below. Applications must be submitted 3 months in advance of your event to allow necessary approvals. All Special Events must be approved by the Township Manager. Certain Special Events will require approval from the Board of Commissioners as well. Please account for approvals in your planning timeline.

1. An Event on Private Property – if your event will occur on private property you must submit a Special Events Permit Application through the Permits Department three months in advance of your event date

Examples of Special Events

• Sporting events/tournaments with large attendance and or registration fees
• Programs with registration fees not approved/offered by UMT Recreation
• Fundraisers
• Walks/Runs
• Block Parties
• Events with multiple vendors

How to Submit your Special Event Permit Application: (Event on Township Property)

• Call or Email the Parks & Recreation Department to inquire about facility availability and the requirements of your specific event.
  • If your requested facility and date is available it can be placed on hold while you continue through the approval process.
• Print/Download the Special Event Permit Application
  • Complete the application including any necessary supporting documentation (EX: Certificate of Insurance, event layout/diagrams)
• Submit Completed Application to the Parks & Recreation Manager matulal@southwhitehall.com
• Staff will review your application and distribute for approvals