Purchasing & Bids

The Finance Manager oversees the purchasing activities of the Township. The Purchasing Department administers the centralized procurement of goods and non-professional services and is charged with the responsibility of securing quality products and services consistent with the effective and efficient operation of the Township’s departments at the lowest possible cost.

This is accomplished through competitive purchasing practices consisting of publicly advertised “Invitations to Bid” and formal or informal quotations. Current statutory requirements mandate public offerings for all purchases over $20,100.

For additional information, contact the Purchasing Office at 610-398-0401 or visit us at the Municipal Complex. Business hours are from 8:00 AM to 4:00 PM, Monday through Friday.

South Whitehall Township is currently seeking bids and or quotations as listed below. Bids are advertised in a local publication as required by law and are due no later than the date and time indicated in the advertisement. Click on the bid or quotation below to obtain the Notice to Bidders. Should you require a copy of the bid specifications, please download the packet from the Pennbid website at www.ebidexchange.com/pennbid.





Sealed online bids will be accepted via PennDot’s Engineering and Construction Management System (ECMS) until 11:00 a.m., local time, on January 31, 2019.

On January 31, 2019, at 11:00 a.m., PennDot will open bids online on behalf of South Whitehall Township, with the results being made public via ECMS.  Online sealed bids shall be submitted by way of ECMS.  Paper bids will not be accepted.  All documents and solicitation details are available online, at no cost, on the ECMS site http://www.dot14.state.pa.us/ECMS/.

Bidders assume responsibility that their Bid is received prior to the designated bid opening time and date.

Bids must be accompanied by a certified check or bid bond, with a corporate surety authorized to do business in Pennsylvania in accordance with the project specifications in the amount of ten percent (10%) of the total bid amount.  Payment and Performance Bonds in the amount of 100% of the contract shall be furnished by the successful bidder as detailed in the Instructions to Bidders.  All Bids shall be effective for sixty (60) calendar days from the date of the Bid opening.

This project is subject to Federal Wage Rates which are incorporated in the bid documents.  Potential bidders must have PennDOT prequalification.  Attention is called to the fact that no less than the minimum salaries and wages set forth in the Contract Documents must be paid, and that the employees are not discriminated against because of their race, color, religion, sex or national origin.

Any questions related to this bid solicitation should be submitted using the “QUESTIONS” feature within ECMS site no later than three (3) working days prior to the bid opening.

South Whitehall Township reserves the right to reject any and all bids, and to accept either in whole or in part, any one bid or combination of bids and to accept the bid which it determines in its best interests.  The Township also reserves the right to waive or permit the curing of any informalities or irregularities in a bid as permitted by law.

Lenore M. Horos

Township Secretary