Purchasing

The Finance Manager oversees the purchasing activities of the Township. The Purchasing Department administers the centralized procurement of goods and non-professional services and is charged with the responsibility of securing quality products and services consistent with the effective and efficient operation of the Township’s departments at the lowest possible cost.

This is accomplished through competitive purchasing practices consisting of publicly advertised “Invitations to Bid” and formal or informal quotations. Current statutory requirements mandate public offerings for all purchases over $19,400.

For additional information, contact the Purchasing Office at 610-398-0401 or visit us at the Municipal Complex. Business hours are from 8:00 AM to 4:00 PM, Monday through Friday.

South Whitehall Township and/or South Whitehall Township Authority are currently seeking bids and or quotations as listed below. Bids are advertised in a local publication as required by law and are due no later than the date and time indicated in the advertisement. Click on the bid or quotation below to obtain the Notice to Bidders. Should you require a copy of the bid specifications, please email the Purchase Office.


CURRENT AVAILABLE BIDS:

Jordan Creek Greenway

Notice is hereby given that sealed bids will be received by South Whitehall Township, 4444 Walbert Ave., Allentown, Pennsylvania, until 2:00 P.M., prevailing time on May 03, 2018 for all clearing and grubbing, tree clearing, construction access, site improvement and trail construction, landscape preparation and Post Construction Storm Water Management measures indicated from Station 7+15.67 to 21+48 associated with the Jordan Creek Trail, Segment 48.

Sealed bids will be opened at the South Whitehall Township office at the above-mentioned address and referred to the Board of Commissioners for final award/approval.  Bidders and other interested parties may attend the bid opening, which will be held immediately after the receipt of bids.

Contract documents and drawings may be inspected and obtained at the office of the Engineer, Barry Isett & Associates, Inc. 85 S. Route 100, Allentown, PA 18106 Phone: 610-398-0904 between the hours of 8:00 A.M. and 4:30 P.M.  Primary bidders may secure electronic contract documents at no cost or printed documents for $25.00 per set, non-refundable, beginning at noon on Tuesday March 27, 2018.  The check for the bidding documents should be made payable to Barry Isett & Associates, Inc.  The documents may be sent via Fed-Ex, upon request,  with a supplied Fed-Ex account number or receipt of a separate, non-refundable check in the amount of $25.00 made payable to Barry Isett & Associates, Inc. for shipping fees.

Bids must be accompanied by a certified check, cash or a bid bond, with a corporate surety authorized to do business in Pennsylvania in accordance with the project specifications in the amount of ten percent of the total bid amount. All bids must be submitted in sealed envelopes, plainly marked on the outside “Jordan Creek Trail, Segment 48” and mailed or delivered to the office of South Whitehall Township before the hour and date above specified.  Payment and Performance Bonds in the amount of 100% of the contract shall be furnished by the successful bidder as detailed in the Instructions to Bidders.

This project is subject to the Pennsylvania Prevailing Wage Act and the prevailing wages are incorporated in the bid documents.

A mandatory pre-bid meeting will be held on Thursday April 19, 2018 at 9:00 A.M. prevailing time beginning at the South Whitehall Township Municipal Building, at the above mentioned address.  Attendance at the pre-bid site visit is mandatory for a bid to be considered.

Questions may be submitted in writing via fax (610-481-9098) or by email to Mr. Robert Sarnowski (rsarnowski@barryisett.com) at the engineer’s office on or before Tuesday April 24, 2018 at 4:00 P.M.  Responses will be provided to all registered plan holders not later than Thursday April 26, 2018 at 4:00 P.M.

South Whitehall Township reserves the right to accept or reject any or all bids ore portions or to waive any informalities in bidding and to withhold award for a period of sixty days.


HICKORY CIRCLE WATER MAIN REPLACEMENT PROJECT

Notice is hereby given that sealed bids will be accepted via the PennBid Program until 2:00 P.M., local time, on Monday May 7, 2018.

On May 7, 2018, at 2:01 P.M., sealed bids will be received and opened online, with the results being made public via PennBid.  Online sealed bids shall be submitted by way of the PennBid Program.  Paper bids will not be accepted.  All documents and solicitation details are available online at no cost except to successful bidder at PennBid – www.PennBid.net

Bidders assume responsibility that their Bid is received prior to the designated bid opening time and date.

The work consists of furnishing all labor, equipment, materials, and appurtenances to replace approximately 1,100 feet of existing water distribution main, water services, and other water system components.  Complete restoration of the project area, including pavement areas is included.

Bids must be accompanied by a certified check, cash or a bid bond, with a corporate surety authorized to do business in Pennsylvania in accordance with the project specifications in the amount of ten percent of the total bid amount. Payment and Performance Bonds in the amount of 100% of the contract shall be furnished by the successful bidder as detailed in the Instructions to Bidders.  All Bids shall be effective for sixty (60) calendar days from the date of the Bid opening.

This project is subject to the Pennsylvania Prevailing Wage Act and the prevailing wages are incorporated in the bid documents. Attention is called to the fact that no less than the minimum salaries and wages set forth in the Contract Documents must be paid, and that the employees are not discriminated against because of their race, color, religion, sex or national origin.

Any questions or concerns concerning this notice should be directed to Lenore Horos, South Whitehall Township, Director of Risk Management and Contracts Administration at               610-398-0401 ext. 210.  Any questions related to this bid solicitation should be submitted using the “QUESTIONS” feature within PennBid no later than five (5) days prior to the bid opening.

South Whitehall Township reserves the right to reject any and all bids, and to accept either in whole or in part, any one bid or combination of bids and to accept the bid which it determines in its best interests.  The Township also reserves the right to waive or permit the curing of any informalities or irregularities in a bid as permitted by law.

Lenore Horos

Township Secretary


SIEGER DRIVE WATER MAIN REPLACEMENT PROJECT

Notice is hereby given that sealed bids will be accepted via the PennBid Program until 2:00 P.M., local time, on Monday, May 7, 2018.

On May 7, 2018 at 2:01P.M., sealed bids will be received and opened online, with the results being made public via PennBid.  Online sealed bids shall be submitted by way of the PennBid Program.  Paper bids will not be accepted.  All documents and solicitation details are available online at no cost except to successful bidder at PennBid – www.PennBid.net

Bidders assume responsibility that their Bid is received prior to the designated bid opening time and date.

The work consists of furnishing all labor, equipment, materials, and appurtenances to replace approximately 1,400 feet of existing water distribution main, water services, and other water system components.  Complete restoration of the project area, including pavement areas is included.

Bids must be accompanied by a certified check, cash or a bid bond, with a corporate surety authorized to do business in Pennsylvania in accordance with the project specifications in the amount of ten percent of the total bid amount. Payment and Performance Bonds in the amount of 100% of the contract shall be furnished by the successful bidder as detailed in the Instructions to Bidders.  All Bids shall be effective for sixty (60) calendar days from the date of the Bid opening.

This project is subject to the Pennsylvania Prevailing Wage Act and the prevailing wages are incorporated in the bid documents. Attention is called to the fact that no less than the minimum salaries and wages set forth in the Contract Documents must be paid, and that the employees are not discriminated against because of their race, color, religion, sex or national origin.

Any questions or concerns concerning this notice should be directed to Lenore Horos, South Whitehall Township Director of Risk Management and Contracts Administration at 610-398-0401 ext. 210.  Any questions related to this bid solicitation should be submitted using the “QUESTIONS” feature within PennBid no later than five (5) days prior to the bid opening.

South Whitehall Township reserves the right to reject any and all bids, and to accept either in whole or in part, any one bid or combination of bids and to accept the bid which it determines in its best interests.  The Township also reserves the right to waive or permit the curing of any informalities or irregularities in a bid as permitted by law.

Lenore M. Horos

Township Secretary